GTD Driven Task Management & Tracking Template

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Enhance your task management process with this GTD-driven template designed for B2B Capability Leads in the FMCG industry. This template helps you visualize and allocate time to the most pressing tasks, ensuring that no deadlines are missed.

By following the structured steps and best practices outlined here, you can manage multiple tasks efficiently, reduce the stress of multitasking, and ensure that every task receives the attention it requires within the set timeframe.

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GTD Driven Task Management & Tracking for Priority Matrix

GTD Driven Task Management & Tracking in Priority Matrix

Effectively manage and track tasks to meet deadlines and reduce stress in a B2B environment.

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Proposed Tasks

Neither Urgent Nor Important

  • Task 10: Break down large tasks into smaller ones (as needed)
    ☐ Break down large, complex tasks into smaller, manageable ones ☐ Assign a deadline for each subtask ☐ Monitor progress on each subtask
  • Task 4: Review and update task list daily (ongoing)
    ☐ Review the task list at the start of the day ☐ Update the list as new tasks come in ☐ Mark off completed tasks
  • Task 5: Prioritize tasks based on urgency and importance (ongoing)
    ☐ Prioritize tasks based on their urgency and importance ☐ Move tasks around as priorities change ☐ Ensure high-priority tasks are completed first
  • Task 6: Set aside time for unexpected tasks (daily)
    ☐ Set aside time each day for unexpected tasks ☐ Use this time to handle tasks that come in unexpectedly ☐ Reschedule tasks if necessary
  • Task 7: Reflect on task management process (weekly)
    ☐ Reflect on the task management process at the end of each week ☐ Identify what worked and what didn't ☐ Make adjustments to the process as necessary
  • Task 8: Regularly communicate with team (ongoing)
    ☐ Regularly communicate with team members about task progress and changes ☐ Ensure everyone is on the same page ☐ Address any issues or concerns promptly
  • Task 9: Set realistic deadlines (ongoing)
    ☐ Set realistic deadlines for tasks ☐ Take into consideration other commitments and potential obstacles ☐ Adjust deadlines as necessary
  • Task 1: Identify key tasks for the week (due in 1 day)
    ☐ Identify the key tasks for the week ☐ Prioritize them according to urgency and importance ☐ Set deadlines for each task
  • Task 2: Set up a digital task tracking system (due in 3 days)
    ☐ Research digital task tracking systems ☐ Choose a system that fits the needs ☐ Set it up and familiarize with its functions
  • Task 3: Delegate tasks that can be handled by others (due in 1 week)
    ☐ Identify tasks that can be delegated ☐ Choose the right person for each task ☐ Communicate the task, deadline, and expectations clearly