GTD Communications Project Management Template

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Efficiently manage your communication projects using the GTD (Getting Things Done) approach. This template helps you visualize and allocate time to the most pressing tasks, ensuring no communication deadlines are missed.

By prioritizing and tracking deadlines, you can maintain smooth communication within your organization and ensure timely execution of tasks. Use this template to streamline your communication processes and improve overall productivity.

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GTD Communications Project Management for Priority Matrix

GTD Communications Project Management in Priority Matrix

Manage your communication projects efficiently with a GTD approach, ensuring no deadlines are missed.

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Proposed Tasks

Critical & Immediate

  • Weekly Meeting Minutes due in 1 day
    ☐ Attend weekly meeting ☐ Take minutes ☐ Distribute to all staff
  • Social Media Updates due in 3 days
    ☐ Create posts for upcoming events ☐ Post updates on all platforms
  • Update Event Calendar due in 1 week
    ☐ Collect event dates ☐ Update calendar ☐ Distribute to members
  • Prepare Board Meeting Presentation due in 1 week
    ☐ Collect necessary data ☐ Create presentation ☐ Practice presentation
  • Prepare Monthly Newsletter due in 2 weeks
    ☐ Collect updates from all departments ☐ Write newsletter content ☐ Design layout ☐ Proofread ☐ Send to all members
  • Plan Staff Training Session due in 3 weeks
    ☐ Identify training needs ☐ Prepare training materials ☐ Schedule training session

Critical & Not Immediate

  • Prepare Press Release due in 3 weeks
    ☐ Write press release ☐ Get approval ☐ Distribute to media outlets
  • Update Website Content due in 1 month
    ☐ Review current content ☐ Write new content ☐ Coordinate with web team for updates
  • Prepare Event Invitations due in 6 weeks
    ☐ Design invitation ☐ Write invitation text ☐ Send out invitations
  • Plan Annual Event Announcement due in 2 months
    ☐ Finalize event details ☐ Create announcement copy ☐ Design announcement layout ☐ Distribute to all channels
  • Organize Member Feedback Forum due in 2 months
    ☐ Plan forum details ☐ Invite members ☐ Prepare discussion topics
  • Annual Report Preparation due in 3 months
    ☐ Collect financial and activity data ☐ Write report ☐ Design report layout ☐ Print and distribute report
  • Plan Social Media Campaign due in 3 months
    ☐ Identify campaign goals ☐ Develop campaign content ☐ Schedule posts

Not Critical & Immediate

  • Feedback Collection due in 1 week
    ☐ Prepare feedback form ☐ Distribute to members ☐ Collect and analyze feedback
  • Prepare Member Surveys due in 2 weeks
    ☐ Create survey questions ☐ Distribute survey ☐ Collect and analyze results
  • Update Member Directory due in 1 month
    ☐ Collect new member info ☐ Update directory ☐ Distribute updated directory
  • Create New Member Welcome Packets due in 1 month
    ☐ Update welcome information ☐ Assemble packets ☐ Distribute to new members

Not Critical & Not Immediate

  • Update Membership Forms due in 1 month
    ☐ Review current forms ☐ Update with new info ☐ Distribute new forms
  • Update Email Templates due in 2 months
    ☐ Review current templates ☐ Write new templates ☐ Update system with new templates
  • Review Communication Policies due in 2 months
    ☐ Review current policies ☐ Identify necessary changes ☐ Update policies