Grant Usage Tracking Project Template

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Monitor and track the usage of grants in your nonprofit organization to ensure they are utilized as per the stipulations and objectives of the grantor. This template provides a comprehensive guide to establishing a grant tracking system, assigning responsibilities, and maintaining compliance.

By following the steps in this template, you can promote trust with grantors, enhance transparency, and open up more opportunities for future funding.

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Grant Usage Tracking Project for Priority Matrix

Grant Usage Tracking Project in Priority Matrix

Ensure efficient and compliant usage of grants in nonprofits.

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Proposed Tasks

High Impact, Immediate

  • Submit Annual Report to Grantors - due in 12.5 months
    ☐ Review report for accuracy ☐ Send report to grantors
  • Establish Grant Tracking System - due in 1 week
    ☐ Choose a grant management software ☐ Set up the system ☐ Train staff on how to use the system
  • Catalogue Current Grants - due in 2 weeks
    ☐ Identify all grants received ☐ Document the stipulations and objectives of each grant
  • Prepare Semi-Annual Report - due in 6 months
    ☐ Collect data from grant monitors ☐ Compile report
  • Submit Semi-Annual Report to Grantors - due in 6.5 months
    ☐ Review report for accuracy ☐ Send report to grantors
  • Prepare Annual Report - due in 12 months
    ☐ Collect data from grant monitors ☐ Compile report

High Impact, Long Term

  • Receive Feedback from Grantors - due in 13 months
    ☐ Collect and review feedback from grantors ☐ Address any areas of concern
  • Review and Update Grant Tracking System - due in 14 months
    ☐ Review effectiveness of tracking system ☐ Make necessary updates
  • Assign Grant Monitors - due in 3 weeks
    ☐ Identify staff responsible for each grant ☐ Communicate roles and responsibilities to each monitor
  • Establish Reporting Procedures - due in 1 month
    ☐ Decide on reporting frequency ☐ Develop reporting templates
  • Receive Feedback from Grantors - due in 7 months
    ☐ Collect and review feedback from grantors ☐ Address any areas of concern

Low Impact, Immediate

  • Begin Monthly Reporting - due in 2 months
    ☐ Collect data from grant monitors ☐ Compile reports
  • Review Grant Usage - due in 3 months
    ☐ Analyze reports ☐ Identify any areas of concern
  • Continue Monthly Reporting - due in 8 months
    ☐ Collect data from grant monitors ☐ Compile reports
  • Review Grant Usage - due in 9 months
    ☐ Analyze reports ☐ Identify any areas of concern

Low Impact, Long Term

  • Plan for Next Fiscal Year - due in 15 months
    ☐ Review lessons learned from this year ☐ Plan for improvements next year
  • Address Areas of Concern - due in 4 months
    ☐ Develop plan to address areas of concern ☐ Implement changes
  • Check Compliance with Grantor Stipulations - due in 5 months
    ☐ Review grant stipulations ☐ Ensure usage aligns with stipulations
  • Address Areas of Concern - due in 10 months
    ☐ Develop plan to address areas of concern ☐ Implement changes
  • Check Compliance with Grantor Stipulations - due in 11 months
    ☐ Review grant stipulations ☐ Ensure usage aligns with stipulations