Finance Director's GTD Task Tracker Template

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Streamline your financial responsibilities and never miss a deadline with the Finance Director's GTD Task Tracker. This template, designed for finance directors and treasurer-collectors in local government, helps you prioritize and allocate time to the most pressing financial tasks using Priority Matrix.

By using this task tracker, you can effectively manage budget planning, audit preparation, tax preparations, and more, ensuring that each task receives the attention it needs within the stipulated timeframe, while reducing stress and improving efficiency.

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Finance Director's GTD Task Tracker for Priority Matrix

Finance Director's GTD Task Tracker in Priority Matrix

Manage your financial tasks efficiently with this GTD task tracker for finance directors.

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Proposed Tasks

Critical & Immediate

  • Task 5: Payroll Processing due in 2 days
    ☐ Subtask1: Verify employee hours ☐ Subtask2: Calculate wages and deductions ☐ Subtask3: Distribute payroll checks
  • Task 19: Financial Meeting Preparation due in 3 days
    ☐ Subtask1: Set meeting agenda ☐ Subtask2: Prepare necessary documents ☐ Subtask3: Send meeting invite with agenda and documents
  • Task 4: Monthly Financial Reporting due in 1 week
    ☐ Subtask1: Gather financial data ☐ Subtask2: Analyze financial performance ☐ Subtask3: Prepare and submit report
  • Task 13: Vendor Payment due in 1 week
    ☐ Subtask1: Review vendor invoices ☐ Subtask2: Verify goods or services received ☐ Subtask3: Process payment
  • Task 16: Reconciliation of Accounts due in 1 week
    ☐ Subtask1: Review account statements ☐ Subtask2: Compare statements with internal records ☐ Subtask3: Resolve any discrepancies
  • Task 20: Review Employee Expenses due in 1 week
    ☐ Subtask1: Collect employee expense reports ☐ Subtask2: Verify expenses ☐ Subtask3: Process expense reimbursements
  • Task 1: Budget Planning due in 2 weeks
    ☐ Subtask1: Analyze previous year's budget ☐ Subtask2: Determine upcoming year's expenses and income ☐ Subtask3: Draft preliminary budget report
  • Task 7: Cash Flow Analysis due in 2 weeks
    ☐ Subtask1: Track cash inflows and outflows ☐ Subtask2: Identify cash flow trends ☐ Subtask3: Make financial projections
  • Task 2: Prepare for Audit due in 1 month
    ☐ Subtask1: Gather all necessary financial documents ☐ Subtask2: Review financial statements for accuracy ☐ Subtask3: Arrange meeting with external auditor

Critical & Long-term

  • Task 8: Financial Policy Review due in 1 month
    ☐ Subtask1: Review current financial policies ☐ Subtask2: Identify areas for improvement ☐ Subtask3: Update policies as needed
  • Task 17: Review Insurance Policies due in 2 months
    ☐ Subtask1: Review current insurance policies ☐ Subtask2: Compare with other insurance options ☐ Subtask3: Update or change policies as needed
  • Task 3: Tax Preparation due in 3 months
    ☐ Subtask1: Compile all tax documents ☐ Subtask2: Calculate tax liabilities ☐ Subtask3: File taxes before deadline
  • Task 12: Staff Training due in 3 months
    ☐ Subtask1: Identify training needs ☐ Subtask2: Arrange for training ☐ Subtask3: Monitor staff progress
  • Task 6: Debt Management due in 4 months
    ☐ Subtask1: Review outstanding debts ☐ Subtask2: Develop repayment strategy ☐ Subtask3: Track repayment progress
  • Task 15: Asset Management due in 4 months
    ☐ Subtask1: Track physical assets ☐ Subtask2: Calculate depreciation ☐ Subtask3: Update asset records
  • Task 9: Risk Management due in 5 months
    ☐ Subtask1: Identify financial risks ☐ Subtask2: Develop risk mitigation strategies ☐ Subtask3: Monitor and adapt strategies as needed
  • Task 14: Financial Forecasting due in 6 months
    ☐ Subtask1: Analyze financial trends ☐ Subtask2: Make financial projections ☐ Subtask3: Prepare forecasting report

Not Critical but Immediate

  • Task 11: Financial Software Update due in 2 days
    ☐ Subtask1: Review software updates ☐ Subtask2: Backup financial data ☐ Subtask3: Implement software updates
  • Task 10: Investment Tracking due in 1 week
    ☐ Subtask1: Monitor performance of current investments ☐ Subtask2: Research potential new investments ☐ Subtask3: Make investment decisions

Not Critical & Not Immediate

  • Task 18: Research New Financial Tools due in 1 month
    ☐ Subtask1: Identify potential financial tools ☐ Subtask2: Evaluate benefits and costs ☐ Subtask3: Decide on implementation