Email to Task Conversion Project Template

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Streamline your workflow by converting important emails into actionable tasks. This template helps you audit your current email system, identify the best email conversion software, and implement the new system effectively.

With clearly defined steps and milestones, you can ensure all vital tasks are tracked and completed, enhancing your productivity and efficiency.

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Email to Task Conversion Project for Priority Matrix

Email to Task Conversion Project in Priority Matrix

Convert emails into actionable tasks to ensure no important task slips through the cracks.

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Proposed Tasks

Urgent and Important

  • Task 1: Audit Current Email System - due in 1 day
    ☐ Identify current email system ☐ evaluate its efficiency ☐ identify improvements needed
  • Task 3: Purchase and Install Software - due in 2 weeks
    ☐ Buy selected software ☐ install on all necessary devices
  • Task 4: Train Staff on New System - due in 3 weeks
    ☐ Organize training sessions ☐ ensure all staff understands new system
  • Task 5: Convert Existing Emails into Tasks - due in 1 month
    ☐ Start conversion process ☐ monitor for any issues

Important but Not Urgent

  • Task 2: Identify Email Conversion Software - due in 1 week
    ☐ Research on email conversion software ☐ evaluate features and pricing ☐ choose the best fit
  • Task 6: Implement Email to Task Conversion as Standard Practice - due in 5 weeks
    ☐ Document the process ☐ communicate new practice to all staff

Urgent but Not Important

  • Task 7: Monitor and Evaluate New System - due in 6 weeks
    ☐ Track efficiency of new system ☐ identify any issues ☐ make necessary adjustments

Neither Urgent nor Important

  • Task 8: Regularly Review and Update System - due in 2 months
    ☐ Schedule regular reviews ☐ update system as needed