Email Prioritization Project Template

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Managing emails can be time-consuming, especially in a law firm environment where every piece of communication is crucial. This template helps you streamline your email management by turning emails into actionable tasks and prioritizing them effectively.

With this Email Prioritization Project, you'll learn how to integrate your email client with Priority Matrix, create categories for different types of emails, and implement a daily prioritization routine. This ensures that important emails are never missed, and your inbox remains organized and manageable.

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Email Prioritization Project for Priority Matrix

Email Prioritization Project in Priority Matrix

Turn emails into tasks and prioritize them to ensure nothing falls through the cracks.

You can start using Email Prioritization Project or other Productivity Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
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If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Important & Urgent

  • Create email categories
    ☐ Identify common types of emails ☐ Create categories for each type
  • Set up email integration
    ☐ Choose an email client ☐ Connect email client to Priority Matrix

Important & Not Urgent

  • Prioritize emails - Day 1
    ☐ Go through inbox ☐ Categorize and prioritize emails
  • Prioritize emails - Day 2
    ☐ Go through inbox ☐ Categorize and prioritize emails
  • Review and adjust categories
    ☐ Review categories ☐ Adjust as necessary
  • Set reminder for daily email prioritization
    ☐ Set a daily reminder
  • Review system after one week
    ☐ Review effectiveness of system ☐ Make necessary adjustments

Not Important & Urgent

  • Prioritize emails - Day 3
    ☐ Go through inbox ☐ Categorize and prioritize emails
  • Prioritize emails - Day 4
    ☐ Go through inbox ☐ Categorize and prioritize emails
  • Prioritize emails - Day 5
    ☐ Go through inbox ☐ Categorize and prioritize emails
  • Prioritize emails - Day 6
    ☐ Go through inbox ☐ Categorize and prioritize emails
  • Prioritize emails - Day 7
    ☐ Go through inbox ☐ Categorize and prioritize emails

Not Important & Not Urgent

  • Archive old emails
    ☐ Identify old emails ☐ Archive them
  • Delete unnecessary emails
    ☐ Identify unnecessary emails ☐ Delete them
  • Review email rules
    ☐ Review rules for sorting emails ☐ Adjust as necessary
  • Review email templates
    ☐ Review templates for common responses ☐ Adjust as necessary
  • Set up email folders
    ☐ Identify necessary folders ☐ Create folders
  • Set up out of office replies
    ☐ Set up automatic replies for when you're out of office
  • Set up spam filters
    ☐ Identify common spam ☐ Set up filters
  • Unsubscribe from unnecessary newsletters
    ☐ Identify unnecessary newsletters ☐ Unsubscribe