Email Management and Task Conversion Template

Email Management and Task Conversion in Priority Matrix

Convert your emails into actionable tasks and never miss important communications.

You can start using Email Management and Task Conversion or other It Project Templates with Priority Matrix in just a few steps:

1. Click to sign in or create an account in the system
2. Start adding your items to the matrix
3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you

If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.

Proposed Tasks

High Priority Emails

• Task 1 due in 1 day - Set up Email Filters
  ☐ Research best practices for email filters ☐ Implement filters based on priority ☐ Test filter efficiency
• Task 2 due in 3 days - Prioritize Emails
  ☐ Organize emails based on importance ☐ Assign labels to emails ☐ Check if filtering system is working properly
• Task 7 due in 3 weeks - Use Email Tools for Efficiency
  ☐ Research email management tools ☐ Implement useful tools
• Task 11 due in 6 weeks - Regularly Update Email Filters
  ☐ Review email filters ☐ Update filters as necessary
• Task 16 due in 11 weeks - Review Email Tools
  ☐ Review the efficiency of the email tools ☐ Make changes as necessary

Regular Priority Emails

• Task 3 due in 1 week - Create Email Response Templates
  ☐ Identify common types of emails ☐ Create response templates for common emails
• Task 4 due in 2 weeks - Set Specific Time to Check Emails
  ☐ Decide on specific times to check emails ☐ Stick to the schedule
• Task 9 due in 1 month - Train Team on Email Management
  ☐ Train the team on the new email management system ☐ Get feedback
• Task 15 due in 10 weeks - Regularly Update Email Response Templates
  ☐ Review email response templates ☐ Update templates as necessary
• Task 17 due in 12 weeks - Update Email Checking Schedule
  ☐ Review the email checking schedule ☐ Update schedule as necessary
• Task 19 due in 14 weeks - Regularly Train Team on Email Management
  ☐ Regularly train the team on the email management system ☐ Get feedback

Low Priority Emails

• Task 5 due in 2 weeks - Unsubscribe from Unnecessary Emails
  ☐ Identify unnecessary subscriptions ☐ Unsubscribe from them
• Task 10 due in 5 weeks - Implement Email Archiving
  ☐ Research best practices for email archiving ☐ Implement email archiving system
• Task 12 due in 7 weeks - Maintain Clean Inbox
  ☐ Regularly clean up the inbox ☐ Archive old emails
• Task 18 due in 13 weeks - Review Email Subscriptions
  ☐ Review email subscriptions ☐ Unsubscribe from unnecessary ones
• Task 20 due in 15 weeks - Maintain Email Archiving System
  ☐ Regularly review the email archiving system ☐ Update the system as necessary

Tasks from Emails

• Task 6 due in 3 weeks - Create Tasks from Emails
  ☐ Identify actionable items in emails ☐ Create tasks from these items
• Task 8 due in 1 month - Review Email Management System
  ☐ Review the efficiency of the email management system ☐ Make necessary changes
• Task 13 due in 8 weeks - Regularly Review Email Management System
  ☐ Regularly review the email management system ☐ Make changes as necessary
• Task 14 due in 9 weeks - Maintain Task List from Emails
  ☐ Regularly update the task list created from emails ☐ Review tasks for completion