Email Management for Tech Transformation Projects Template

Email Management for Tech Transformation Projects in Priority Matrix

Convert emails into actionable tasks to ensure timely follow-ups and efficient communication management.

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Proposed Tasks

Urgent & Important

• Task 1: Set up email filters
  ☐ Identify common keywords in project-related emails ☐ Create email filters using identified keywords
• Task 2: Prioritize emails
  ☐ Review filtered emails ☐ Mark urgent and important emails for immediate action
• Task 6: Review task progress
  ☐ Check task completion status ☐ Follow up on overdue tasks
• Task 9: Monthly project review
  ☐ Review project progress on a monthly basis ☐ Make necessary adjustments to project plan

Important, Not Urgent

• Task 10: Training team on email management
  ☐ Conduct training sessions on effective email management ☐ Share best practices with team
• Task 3: Convert emails into tasks
  ☐ Use project management tool to convert emails into tasks ☐ Assign tasks to team members
• Task 4: Schedule non-urgent tasks
  ☐ Plan non-urgent tasks for future dates ☐ Add reminders for these tasks
• Task 7: Weekly team meetings
  ☐ Discuss weekly task progress ☐ Address any issues or bottlenecks

Urgent, Not Important

• Task 5: Organize email inbox
  ☐ Archive completed email tasks ☐ Delete irrelevant emails
• Task 8: Update email filters
  ☐ Review effectiveness of email filters ☐ Update filters as needed