Efficient Application Prioritization Template

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Enhance your graduate admissions process with our 'Efficient Application Prioritization' template. Using the Quadrants method, this template helps you focus on urgent applications and delegate less important ones, ensuring that the most promising candidates are processed first.

This template includes tasks such as initial application sorting, reviewing urgent applications, delegating low-priority ones, and more, all designed to streamline your workflow and boost efficiency.

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Efficient Application Prioritization for Priority Matrix

Efficient Application Prioritization in Priority Matrix

Streamline your graduate admissions process by prioritizing the most promising applications efficiently.

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Proposed Tasks

Urgent and Important

  • Task 1: Initial Application Sorting
    ☐ Sort incoming applications into categories: complete and incomplete ☐ Identify applications with priority status, such as early decision or scholarship candidates
  • Task 2: Review of Urgent and Important Applications
    ☐ Review applications that are both urgent and important ☐ Make decisions on these applications first
  • Task 8: Communicate Decisions to Applicants
    ☐ Send out decision letters to applicants

Important but not Urgent

  • Task 10: Prepare Reports for Management
    ☐ Prepare weekly reports on application status for management
  • Task 5: Process Important but not Urgent Applications
    ☐ Review and process applications that are important but not urgent
  • Task 7: Weekly Review of Application Status
    ☐ Conduct a weekly review of all applications to ensure none are overlooked

Urgent but not Important

  • Task 4: Schedule Follow-up for Incomplete Applications
    ☐ Schedule reminders to follow up with applicants who submitted incomplete applications
  • Task 6: Update Application Tracking System
    ☐ Update application status in the tracking system after each review

Neither Urgent nor Important

  • Task 3: Delegate Review of Low Priority Applications
    ☐ Delegate review of applications that are not urgent and not important to junior staff or interns
  • Task 9: Archive Processed Applications
    ☐ Archive processed applications to keep the workspace organized