Construction Project Task Tracking Template

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Effectively track and allocate time to critical tasks in your construction projects to ensure no deadlines are missed. This template helps Project Executives visualize tasks, manage deadlines, and prioritize work to avoid significant delays and cost overruns.

Utilize this template to keep your construction projects on schedule, manage resources efficiently, and ensure high-quality outcomes.

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Construction Project Task Tracking for Priority Matrix

Construction Project Task Tracking in Priority Matrix

Track and manage construction project tasks to avoid delays and cost overruns.

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Proposed Tasks

High Impact, Urgent

  • Task 1: Project Kick-off Meeting - due in 1 day
    ☐ Prepare agenda ☐ Invite team members ☐ Set meeting goals
  • Task 2: Budget Approval - due in 1 week
    ☐ Prepare budget proposal ☐ Submit for approval
  • Task 7: Start Construction - due in 6 weeks
    ☐ Ensure all materials and resources are ready
  • Task 13: Final Inspections - due in 3 months
    ☐ Ensure all work meets quality standards ☐ Address any issues
  • Task 14: Project Closure - due in 3.5 months
    ☐ Complete all final reports ☐ Hold project closure meeting
  • Task 16: Financial Settlement - due in 4.5 months
    ☐ Calculate final costs ☐ Prepare and submit invoices
  • Task 17: Contract Closure - due in 5 months
    ☐ Ensure all contractual obligations are met
  • Task 20: Project Handover - due in 6.5 months
    ☐ Handover project to client ☐ Ensure smooth transition

High Impact, Not Urgent

  • Task 10: Client Meetings - due every month
    ☐ Update client on progress ☐ Address any concerns
  • Task 3: Procure Materials - due in 2 weeks
    ☐ Identify suppliers ☐ Order materials
  • Task 4: Schedule Construction - due in 3 weeks
    ☐ Prepare construction schedule ☐ Allocate resources
  • Task 15: Post-Project Review - due in 4 months
    ☐ Analyze project performance ☐ Identify lessons learned

Low Impact, Urgent

  • Task 5: Safety Training - due in 1 month
    ☐ Organize training sessions ☐ Ensure all workers attend
  • Task 6: Site Preparation - due in 5 weeks
    ☐ Clear site ☐ Prepare groundworks
  • Task 11: Permit Renewals - due in 2 months
    ☐ Check expiration dates ☐ Apply for renewals

Low Impact, Not Urgent

  • Task 8: Progress Reports - due every week
    ☐ Monitor progress ☐ Prepare and submit reports
  • Task 9: Quality Checks - due every 2 weeks
    ☐ Conduct regular quality inspections
  • Task 12: Equipment Maintenance - due every 2 months
    ☐ Schedule maintenance ☐ Ensure all equipment is in good working order
  • Task 18: Team Appreciation - due in 5.5 months
    ☐ Organize appreciation event for team
  • Task 19: Documentation Archiving - due in 6 months
    ☐ Ensure all project documents are properly archived