Campus Maintenance Management Template

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Efficiently manage your campus maintenance tasks with this comprehensive template designed for Facility Managers in higher education. Using Priority Matrix, focus on urgent and important maintenance tasks to keep campus facilities safe and functional.

This template helps you prioritize and address maintenance issues promptly, ensuring that urgent tasks are handled quickly and effectively. From fixing electrical faults to routine inspections, manage it all with ease.

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Campus Maintenance Management for Priority Matrix

Campus Maintenance Management in Priority Matrix

Prioritize and manage campus maintenance tasks to ensure safety and functionality.

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Proposed Tasks

Critical and Immediate

  • Fix Electrical Fault in Library due in 1 day
    ☐ Identify the source of the fault ☐ Call in electrician ☐ Monitor repair process
  • Replace Broken Windows in Classroom Building due in 1 week
    ☐ Measure window dimensions ☐ Order replacement glass ☐ Schedule installation
  • Repair Damaged Sidewalk due in 1 week
    ☐ Mark damaged area ☐ Call in repair crew ☐ Monitor repair process

Important but not Immediate

  • Routine HVAC Inspection due in 2 weeks
    ☐ Schedule inspection with technician ☐ Prepare inspection checklist
  • Inspect Fire Safety Equipment due in 1 month
    ☐ Check fire extinguishers ☐ Test smoke detectors ☐ Review evacuation plans
  • Upgrade Classroom Technology due in 2 months
    ☐ Assess current technology ☐ Choose new equipment ☐ Schedule installation

Less Critical but Immediate

  • Clean Up Spill in Cafeteria due in 1 hour
    ☐ Alert custodial staff ☐ Ensure area is cordoned off
  • Fix Leaky Faucet in Men's Restroom due in 1 day
    ☐ Identify source of leak ☐ Call plumber ☐ Monitor repair process
  • Clean Graffiti from Exterior Walls due in 2 days
    ☐ Identify affected areas ☐ Call in cleaning crew ☐ Monitor cleaning process

Less Critical and not Immediate

  • Repaint Dormitory Walls due in 3 months
    ☐ Choose color scheme ☐ Purchase paint ☐ Schedule painting
  • Install New Signage due in 4 months
    ☐ Design signs ☐ Choose locations ☐ Schedule installation
  • Plant New Trees on Campus due in 6 months
    ☐ Choose tree species ☐ Prepare planting area ☐ Schedule planting