Application Processing Communication Project Template

Application Processing Communication Project in Priority Matrix

Improve your admissions team's communication and streamline application processing.

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Proposed Tasks

Urgent and Important

• Maintain the Application Tracking System - ongoing
  ☐ Ensure the system is working properly ☐ Make necessary updates and improvements
• Monitor the Effectiveness of the Communication Plan - ongoing
  ☐ Collect feedback from team members ☐ Analyze the feedback ☐ Make necessary adjustments
• Create a Communication Plan - due in 1 week
  ☐ Identify key information to be shared ☐ Determine frequency and mode of communication ☐ Assign responsibility for communication
• Develop an Application Tracking System - due in 2 weeks
  ☐ Research existing tools ☐ Customize or build a tool as per requirements ☐ Test the tool

Important, Not Urgent

• Analyze Feedback - every month
  ☐ Collect and analyze feedback from the system ☐ Address any issues identified
• Conduct Regular Team Meetings - every week
  ☐ Discuss updates and tasks ☐ Address any issues or concerns
• Maintain a Positive Team Environment - ongoing
  ☐ Encourage open communication and collaboration within the team ☐ Address any conflicts or issues promptly
• Update the Communication Plan - every 3 months
  ☐ Review and update the plan based on feedback and changes in the environment
• Train Team on Using the Tracking System - due in 3 weeks
  ☐ Create a training plan ☐ Conduct training sessions ☐ Provide support for any queries
• Implement the Communication Plan - due in 4 weeks
  ☐ Start sharing updates as per the plan ☐ Ensure all team members are receiving and understanding the updates

Urgent, Not Important

• Conduct Refresher Training Sessions - every 6 months
  ☐ Plan and conduct refresher training sessions for the team
• Review and Update the Project Plan - every 3 months
  ☐ Review the project plan and make necessary updates based on changes in the environment or feedback
• Update Training Materials - as needed
  ☐ Review and update training materials based on changes in the system or feedback
• Create a Feedback System - due in 5 weeks
  ☐ Design a system for team members to provide feedback ☐ Implement the feedback system

Not Urgent, Not Important

• Celebrate Successes - as they occur
  ☐ Recognize and celebrate the team's successes and milestones
• Conduct a Project Review - at the end of the project
  ☐ Review the project's successes and challenges ☐ Identify lessons learned
• Maintain Communication Channels - ongoing
  ☐ Ensure all communication channels are working properly ☐ Address any issues promptly
• Maintain Documentation - ongoing
  ☐ Maintain documentation of the project and the system for future reference
• Prepare for the Next Admissions Cycle - at the end of the current cycle
  ☐ Review the application process ☐ Make necessary improvements for the next cycle
• Provide Regular Updates to Management - every month
  ☐ Prepare and share updates with management